TES – Topyacht Entry System is an Internet based system that allows sailors to enter for sailing events/series/races. It also provides an administration interface that allows the club to administer the event, manage entry fees, send out notifications to sailors etc.

TES is suitable for..

• One off events, eg State or National Titles.
• Regattas which contain a number of different Series eg “Sail Port Stephens”
• Club Events - to accept Series entrants
• Club Events - to accept Casual / Race entrants.

TES works on an “Event” basis.

• The Event defines the host club, the methods of payments accepted, contact details etc.
• Within the Event there are “Series” . Eg. “Cadet Nationals” is an Event which has a single Series of the same name.
• “Our Club Summer Racing” is an Event. It may include the Series, “Saturday Championships”, “Wednesday Wonders”, “Sunday Ladies Cup” etc.
• Series can in turn have races. These can then be entered on a “Casual / Race” entry basis (vs Series Entrant).

Currently there are over 100 fields that can be user defined for an Event/Series.

TES currently provide 7 different fee collecting options for gore Event/Series

A Series can be set up for no HCs, a single HC or multi Has.

Admin Reports

• TES provides a number of standard reports on screen and/or in Excel format.
• It also has provision for a number of customised reports for each Series and for the overall Event.

TES interaction with TopYacht (results software)
TES allows you to collect entry data and import the entrants directly into TopYacht (results software).
This can be done for a Series or on a race by race basis.

TES uses a three layer fee structure.

• Set Up: for an Event.
• Boat Entrants: per boat per Series.
• Keel Crew List: per boat per Series (Assumes common crew for all races). OR…
• Offshore Crew List: per boat per Race.